Personal data processing

Content

Applications for recruitment
Open positions subscription
Registration to alter/update job applications
Customer service
Invitations to events and newsletters
Direct marketing
Investor relations
Improve our customer services
Prevent misuse or a criminal offence
Video surveillance

Applications for recruitment

Purpose	Applications for recruitment
Type of processing	Handling of recruitment process (incl. collection of data, recording, organisation, structuring and storage in our systems) Identification Correspondence regarding the application procedure Internal record keeping for future positions
Categories of personal data	Name, email, address, phone number, gender, year of birth, CV, personal letter, other documents uploaded for the recruitment process.

Open positions subscription

Purpose	Subscription for information about open positions
Type of processing	Correspondence regarding open job positions
Categories of personal data	Name, email, address, phone number, gender, year of birth, CV, personal letter, other documents uploaded for the recruitment process.

The legal ground for processing is Legitimate Interest.

Should the requested information not be provided, Mycronic will not be able to provide you with the requested information. The retention period lasts until you opt out from future information notifications as set out in the information provided to you.

The retention period lasts until you have been hired, if you are no longer considered for a future position or after a maximum of 2 years.

Registration to alter/update job applications

Purpose	Registration to alter/update job applications
Type of processing	Administration of account.
Categories of personal data	Name, email, address, phone number, gender, year of birth, CV, personal letter, other documents uploaded for the recruitment process.

The legal ground for processing is Legitimate Interest.

Should the requested information not be provided, Mycronic will not be able to provide you with the account.

The retention period lasts until you have been hired, if you are no longer considered for a future position or after a maximum of 2 years.

Customer service

Purpose	Customer service
Type of processing	Correspondence and requests regarding Mycronic’s products and services and other thereto related service matters.
Categories of personal data	Name, email address, phone number.

The legal ground for processing is Legitimate Interest. The processing is necessary to administer yours and our need to process customer and other related service matters.

The retention period lasts until the request has been solved or you become a customer.

Invitations to events and newsletters

Purpose	Administration of invitations to events and newsletters.
Type of processing	Identification. Correspondence, surveys and evaluation regarding the event such as confirmation of registration, requests and evaluations.
Categories of personal data	Name, contact info (phone number, email, address), information from evaluations.

The legal ground for processing this data is Legitimate Interest. The processing is necessary to adhere to our and our customers’ legitimate interest to evaluate, develop and improve our services and systems.

The secondary reason Consent – where you have provided your consent to receive our invitations and newsletters.

The retention period last until the event/evaluation has been finalized and/or consent is revoked or you opt out from future invitations.

Direct marketing

Purpose	Direct marketing
Type of processing	Direct marketing (by Mycronic or through our external partners) Future positions
Categories of personal data	Name, email, phone number, address, navigational information such as information about your computer and your visits to this website including your IP address, geographical location, browser type, referral source, length of visit and pages viewed, correspondence and feedback regarding our products and services.

The secondary reason Consent – where you as a non-customer has provided your consent to receive direct marketing.

The retention period lasts for 12 months following the end of an ended customer or similar relationship or at an earlier date if you so request or when your consent is revoked.

Investor relations

Purpose	Investor relations
Type of processing	Correspondence, invitations and registrations regarding investments in Mycronic including notifications of shareholder meetings, reports etc.
Categories of personal data	Name, email address, phone number.

The legal ground for processing is Legal Obligations that Mycronic adhere to such as the Companies Act.

The legal ground for processing may also be Legitimate Interest where the processing is necessary to adhere to our investors legitimate interest to receive financial information about Mycronic.

The third legal ground is Consent – where you have provided your consent to receive our invitations and newsletters.

The retention period lasts until you delete your account, revoke your consent or opt out from future invitations and information or when we no longer have a legal obligation to save data.

Improve our customer services

Purpose

Evaluate, develop and improve our services and systems for our customers in general

Type of processing

Improve visitors’ browsing experience by personalizing the website and improve our services.
Administration of our website and our relationship with you including to provide services to you which you may request from Mycronic and/or to provide and monitor our services to you.
Conducting optional online surveys (e.g. to receive feedback regarding the quality of our service)Establish material for improvement of our services such as customer care and job applications.
Provide our customers the possibility to improve our services.
Development of material to improve our IT systems with the purpose of raising the security for the company and our visitors.

Based on the data Mycronic collects (e.g. visit history, technical data and log dataetc.) Mycronic may carry out analysis that may include you being sorted into a customer segment. The analysis is however never carried out on an individual level. The result from the analysis is used for improving out services and developing our webpage.

Categories of personal data

Correspondence/feedback, user generating data (incl. click and visit history), technical data such as browser type, domain names, internet service provider (ISP) etc.), info about your interaction with Mycronic (log data, how long different pages have been reviewed, answering times, download errors, how you reach and leave the service etc.)

Navigational Information such as information about your computer and your visits to this website including your IP address, geographical location, browser type, referral source, length of visit and pages viewed.

Correspondence and feedback regarding our services.

The retention period is 36 months following collection of the data.

Prevent misuse or a criminal offence

Purpose	Prevent misuse of a service or prevention and investigation of a criminal offence against Mycronic.
Type of processing	Prevent spam, phishing, harassment, incorrect logins to user accounts or similar activities etc. Development and improvement of our IT systems with the purpose of raising the security for the company and our visitors.
Categories of personal data	Residence country, correspondence/feedback, user generating data (incl. click and visit history), technical data (incl. IP number, web installments, operating system, screen resolutions, platform), info about your interaction with Mycronic (log data, how long different pages have been reviewed, answering times, download errors, how you reach and leave the service etc.)Navigational Information such as information about your computer and your visits to this website including your IP address, geographical location, browser type, referral source, length of visit and pages viewed.Correspondence and feedback regarding our services.

The legal ground for processing is the Legal Obligation to which Mycronic is subject or Legitimate Interest. Where no legal obligation exists, the processing is necessary to adhere to our legitimate interest of preventing misuse of a service or to prevent and investigate criminal offenses against Mycronic.

The retention period lasts for 36 months following collection of the data.

Video surveillance

Purpose	Video surveillance of Mycronic’s premises for safety purposes.
Type of processing	Video surveillance.
Categories of personal data	Video footage of personnel and visitors at Mycronic.

The legal ground for processing is Legitimate Interest. The processing is necessary to prevent crime, collect evidence and to ensure a safe environment for the personnel and visitors.

The retention period is 30 days, unless the video is needed as evidence in an ongoing case or investigation.